COVID-19 Wedding Guide: Get busy planning

Imagine | 22.04.20

Cover image: Lovers Narrative

Planning your wedding during COVID-19 lockdown? No worries…

In a time of unprecedented uncertainty, it is easy to become overwhelmed. But don’t be disheartened – this is such an exciting time as you embark on your planning journey. Embrace the extra ‘spare time’ and keep planning because….love doesn’t stop and the celebration at the end awaits!

Our very own Wedding Planner, Emily Major, understands precisely how you feel – she recently became engaged herself. With so much planning experience, who better to share her tips and first hand knowledge on keeping your wedding plans rolling during isolation?

1. Preparation

Emily’s top tip is to create a supplier spreadsheet with a tab for each category. This could include; venue, celebrant, photographer, videographer, stationery, stylist, florist, hire, cake, entertainment and MC.

Keeping a clear record of any suppliers that you want to consider all in one place will assist when it comes to comparing and shortlisting suppliers.

2. Research

For those who find yourselves with a little extra time on your hands, trust us….you’re going to be thankful for it when it comes to research for your wedding!

Research is a time consuming task. We all know how easy it is to get lost down the rabbit hole of Instagram and Pinterest – but this is one time that you should truly embrace it! With so much inspiration on Pinterest and almost every wedding and event supplier imaginable active on ‘the Gram’, these are the perfect social platforms to collect information and start adding to your supplier spreadsheet.

3. Make enquiries

Now is the time to start contacting your list of suppliers and making enquiries into their availability and pricing.

You may be hesitant to lock down your preferred wedding date with the uncertainty of when public gatherings will resume, however, many wedding venues and suppliers book out well in advance, so you are likely to be looking into mid – late 2021 or early 2022 at this stage, particularly with a large portion of early 2020 weddings postponing to later dates.

Take this time to discuss your wedding date non-negotiables (eg. day of week, month etc) and narrow down a time frame so that you can start enquiring….you don’t want to miss out on your dream date!

4. Record the information

As you receive information and proposals from your suppliers, add a summary of the details into your designated columns in your spreadsheet. These columns can include minimum spends/ numbers, pricing, inclusions, date availability and payment terms. Don’t forget to add a column for notes pertaining to your key decision factors – if a spectacular view, quality beverage list, or specific location is a non-negotiable for you, then make sure you add notes to those suppliers that tick the boxes.

Once you have collated all of your information, spend some time discussing the options, how they fit with your budget and shortlist your preferred suppliers.

4. Book your virtual site inspections and meetings

With social distancing and gathering restrictions in place, many venues and service suppliers are closed and operating with a core team of staff working remotely. So how do you go about viewing venues and meeting suppliers when you’re unable to book a site inspection or in-person consultation?

At Metropolis Events, we are still conducting site inspections of the virtual kind via FaceTime or WhatsApp. This allows you to be ‘face to face’ with one of our wedding specialists who will walk you through the venue, discuss your wedding details and answer any burning questions you may have.

Many venues and suppliers are offering a similar experience or some may share their virtual tours via a website link, so get those appointments booked!

Image via: Theodore & Co.

If you’re recently engaged and ready to get the ball rolling on your wedding planning, get in touch with our team today to book your virtual site inspection.

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